Options include the number of chairs, time slots, locations, templates, and doctor time scheduling. Scheduling is totally integrated with other areas of Orthotrac software.
“ Appointment searches are so much easier, no ploughing through the appointment book. Orthotrac takes us straight to our pre-defined options”
• Flexible chair numbers, time slots and locations
• Orthodontist can dictate how they want the day to run e.g. grouping similar appointments together
• Multiple time increments (5 mins to 1 hour)
• Colour coded and pre-blocked scheduling
• Different templates for different days
• Day or week ‘at a glance’ function
• Automatic ‘no show’ processing with a series of letters generated
• Ability to search for specific appointments and schedule them automatically
• Practice-To-Go facility synchronises with your Palm OS organiser to give you access to all relevant appointments and patient histories wherever you are - day or night.
“ The Recall System allows me to generate and mail out my recall cards for the whole month in just about an hour. This task alone used to take days.”
human error.
No client can slip through the Orthotrac net, thanks to a systematic automated approach to Patient Tracking which:
• Identifies patients at a point of indecision
• Automatically updates to reflect completed procedures
• Provides procedure history and letter for patients
• Provides a history of schedule changes
(no-shows, cancellations etc)
• Fully customisable to reflect how you want to track and report
Orthotrac Office Recall System keeps track of patients who need to be contacted for an appointment. Effective and consistent communication is key to finishing treatment plans on time, and making sure that clients are kept well informed. You can dictate the style and tone of these communications thanks to Orthotrac’s flexible template feature.
• Track patients on observation and retention
• Generate list of patients who failed to respond to recall
letters or cards
• Review a month’s specific recalls
• Print mailing labels for a month’s recalls
• Print customisable recall cards or letters
• Provides a list of interim claims each month automatically -
no more index cards
“ Until I started using Orthotrac and the referral functions, I never had a completely accurate picture of where my patients were coming from”
• Track referring dentists and referrals from other sources
e.g. advertising campaigns
• Analyse classification from a specified time period e.g. last year, month to date
• Sort referral data by the total number of referrals, charges, contracts or payments
• Track referrals both in and out of your practice
Grow your business and shed light on untapped areas of profit, with Orthotrac Referral.
“ Orthotrac Communications has saved me hours of dictation since correspondence is generated automatically”
• Capture information ‘live’ whilst the orthodontist is performing the exam
• Generate customised letters reporting findings in both layman’s and clinical terminology
• Summarise initial examination findings and treatment plans
• Send letters for parents to review to keep abreast of their child’s treatment and progress
• Merge photos, x-rays and tooth charts for extra visual impact
• Modify standard letters and questionnaires easily
(using standard Microsoft Word)
Letter history is held for each patient enabling you to see what has been sent, when letters are processed in batches or individually.
“ My private patients’ accounts are a dream to handle now,
no more charges and payments getting mislaid”
• Send monthly statements and view past statement histories
• Instantly update balances
• Set up contracts for flexible payment plans, including balloon payments, or monthly payments
• Instantly pay standing order payments
• See all financial information on a patient at a glance
• Automatically process finance and late charges
• Track overdue payments & send reminders
Orthotrac Image & Ceph offer seamless integration with the Orthotrac Practice Management system or can be run as a stand alone imaging system. The Image and Ceph applications are able to integrate with all the major digital x-ray machines. Image & Ceph provides you with everything you need to record patients images, simplify diagnosis, perform treatment objectives and create informative referral correspondence.
KODAK Orthodontic Analysis Module makes ceph tracing simple. The system guides you through the tracing, prompting you to plot landmark points. All anatomical templates are automatically generated. You can also select from a comprehensive list of analyses, including your own. Errors can be re-plotted at the touch of a button.
After the tracing, you can perform cephalometrically based orthodontic and surgical simulations, growth predictions, and/or COCR corrections.
You can superimpose tracings to track treatment progress or explore orthodontic and/or surgical treatment simulations that morph the profile or frontal image to match your predictions. This powerful tool allows you and your patients to visualise any number of possible treatment plans.
Using a Frontal (PA) or Lateral analysis, KODAK Orthodontic Imaging's treatment planning features enable you to display Orthodontic and Orthognathic superimpositions to track a patient's progress. The Orthodontic analysis module also measures arch length discrepancies.